How to organise your wedding day

Ok you are engaged (congratulations), but now “how to organise your wedding day”?
how to organise your wedding day

Relax – it will be ‘organised’ because you will make a “wedding day run sheet” (see below)!    Relax – some things will not go exactly according the “run sheet” – but that’s life”!    Relax – some things will run late – but you have already padded this time into your “run-sheet”. Relax – you will appoint your Maid of Honour as your “time-keeper”!

Your “wedding day run sheet” (sample below) lists the key events, people, places, times and vendors. It helps to plan your day and to keep things on time!

You want to enjoy your wedding day to the fullest. You want your guests to have a great time and happy memories! If you are relaxed (almost on time) and enjoying the moment, it will show in your photos!

Decisions on two (or 3) key vendors/locations will determine “the bookends” of your plan for wedding day:
STEP ONE – you know how many guests you are going to have (firm guest list), so you picked the right-sized venue(s). You have thought about weather at the chosen venues (plan B in case of scorching heat, tropical downpour, or gale force winds). You have checked the ceremony venue is available on your chosen date/time. You have checked the reception venue is available on your chosen date/time. You know what time the reception venue will serve the first course (so you will arrive at the reception venue 15 to 30 minutes before this).
STEP TWO – your celebrant/officiant is available for the ceremony start time.
STEP THREE – ring me (Neil at Church Hill Photography 0434 902 392) to see if I am available on your chosen day for wedding photography!

In summary 1.Ceremony – place & time; 2 Celebrant – time (for a religious wedding your faith will determine the venue & officiant); & 3 Reception – place & time. Everything else flows from this – you can now work backwards and forwards with your “run-sheet”. All the other vendors (service providers) will work around these times.

You can fill in the blanks/names/your details – sample “wedding day run sheet”: how to organise your wedding day
Please call or email me if your would like a MS Word template of the “wedding day run sheet”.

TIPS ON HOW TO ORGANISE YOUR WEDDING DAY

Hair & Makeup – work out the time required for each “head” with your ‘artist(s)’. Allow realistic time for each person (to avoid running late).

Dressing the bride takes time (have a practice) – wedding dresses are complicated (loops, snaps, stitching up the back, sashes, putting on the veil; final fixes of hair & makeup). The groom and groomsmen generally get dressed very quickly – but who knows how to do the tie knot?

For the bride’s party appoint the MOH as “timekeeper” – her job is to keep things on schedule. Time just go’s in a mad rush on wedding day. The timekeeper doing her job makes the difference between “very relaxed/cruising/happy” and “very rushed/late/upset”

Allow for extra travelling time – consider heavy traffic, and have a choice of routes.

The difference between ceremony invitation “arrive” time and ceremony “start” time – ask ceremony guests to “arrive” at 2.45pm for a 3.00pm ceremony. Some people are always running late!

If you want to have a group photo, ask your celebrant to make an announcement after the ceremony that “a group photo will be taking place immediately and to please not go anywhere”.

Appoint a ‘round up’ person for the family & friends portraits (Uncle Jack with his loud voice). Tell family members in advance so that they don’t just disappear to the pub after the ceremony.

Pad out your schedule with an extra few minutes here and there (for traffic; even for a toilet break – will take longer than usual because of the dress).

A separate detailed “run-sheet” is need for the reception venue. A careful plan coordinating food, MC, DJ, band, speeches, cate cutting, departure and beverage times. Food served on time is hot, tasty and memorable. Let the speech makers know their allotted times – have them practice and stick to their time!

If possible consider sunset time – the best time for photos is half an hour before sunset -they call it “golden hour” for a good reason!

For quality Adelaide wedding photography please call Neil, Church Hill Photography 0434 902 392. I photograph weddings all over Adelaide and Barossa. For quality Adelaide Wedding Packages please click here.

Should you print a Wedding Album?

Months after the celebrations, there is the question “Should you print a wedding album?”

should you print a wedding album

Some photographers’ business models are based on them “up-selling” printed albums. They sell a book that costs $200 to print, for $1,000 (or more)! Very nice quality books too.

I have created several wedding photo books for my clients (and the printing cost was way less than $200). Printed in Australia, on Fuji paper, hardback printed cover, A4, landscape; and 60-pages.

As a child, I looked at my parents wedding album hundreds of times. I still have it (and keep meaning to scan it). I was fascinated seeing my parents so young and beautiful, and all the relatives (so young); and sadly/naturally many decades later nearly all of them have passed on – so the memories in that book are even more important.

A few of the hundreds of digital images I create each wedding are printed. Fewer would become a photo book. Newly-marrieds are busy; and children, work and life all demand their precious time.
But please, please, please – create your own printed wedding album (and safely store your hundreds of wedding images in the “cloud” – using free accounts like Dropbox, Google-drive, & Mediafire).

The USB of today will not fit in your computer in 10-years time. Your children will throw the USB away (just like we would do to a floppy disc from the 1990’s). Your photos on Facebook are not the best quality, and who knows if Facebook will even be around or fashionable in 20-years time?

A printed book should last 100 years, even after being examined many times by children with grubby fingers. Sure a book will not survive flood or fire, but neither will a USB. Your photo “back up” should be in the “cloud” (just remember to trust your children with the password).

Your wedding photos are your precious future family memories. I think the best images are definitely worth printing in a bound book; with all your image files safely stored in the “cloud”.

Albums do not have to be expensive – there are many options to suit every budget.

I am not in the business of selling albums! But I do like to see some images printed.

Think of your children (many decades from now) cleaning up after you have been sent to the nursing home (or whatever they are called then) – they have no idea what to do with that lump of plastic “wedding” USB – but they might keep the treasured printed album (complete with their childhood fingermarks).

So my answer to the question: “Should you print a wedding album?” is YES!!

Should you print a Wedding Album? “YES!”

Adelaide Wedding Photography

For fabulous, quality & affordable Adelaide Wedding Photography click here.

My Adelaide Wedding Photography provides:

– Speedy delivery of your images; usually within a week (because I know you want them). I don’t skimp on editing; but do full editing using modern workflow with Lightroom & Photoshop. Yes it’s a few late nights, but you want all of your high-resolution .jpg pics on a USB (and a duplicate set optimised for your Facebook) NOW (not in 6 months time).

– Modest deposit (I get paid in full after you are 110% happy with your pics). Maybe it’s because I do lots of commercial work for large companies (it’s just  normal business practice).

– Cameras with dual-write storage. If one storage card fails, I have a back-up of your images. The Adelaide wedding photography supplier who has never had a storage card fail, probably is about to, or has not been doing the job for very long!

– Colour-calibration in the field, and calibrated screens to edit your pics – for accurate colour reproduction.

– Professionalism, communication and friendliness.

– Very happy to show you “all the pics” from any of my weddings.

– Quality AND affordable packages.

– Free romantic engagement portraits.

– No travelling costs within 90km of Adelaide.

– Duplicate set of photos optimised for your Facebook.

– Qualified, experienced & friendly photographer using professional equipment.

Call Neil on 0434 902 392.

View samples of my Adelaide Wedding Photography and other recent work on Facebook and Instagram:

https://www.facebook.com/churchhillphotography

https://www.instagram.com/chill.image/adelaide wedding photography